Privacy policy

We are very pleased that you are interested in our company. Data protection is of particular importance for the management of Winweb Informationstechnologie GmbH. In general, use of the websites of Winweb Informationstechnologie GmbH is possible without any specification of personal data. However, if a data subject wishes to use our company's special services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we generally seek the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is always done in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection provisions applicable to Winweb Informationstechnologie GmbH. Through this privacy policy, our company seeks to inform the public about the nature, scope and purpose of the personal information we collect, use and process. Furthermore, data subjects are informed of their rights with the privacy policy.

Winweb Informationstechnologie GmbH, as the party responsible for processing, has implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. Nevertheless, Internet-based data transmissions can in general have gaps in security, meaning that absolute protection cannot be guaranteed. For this reason, every data subject is free to submit personal data to us by alternative means, for example by telephone.

1. Definitions

The privacy policy of Winweb Informationstechnologie GmbH is based on the terminology used by the European directive and regulatory authority in the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand, both for the public and for our customers and business partners. To ensure this, we would like to explain the terminology used in advance.

Among others, we use the following terms in this privacy policy:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter the "data subject"). A natural person is considered to be identifiable who can be identified, directly or indirectly, in particular by association with an identifier such as a name, identification number, location data, online identifier or with one or more special characteristics expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.

b) Data subject

A data subject is any identified or identifiable natural person whose personal data is processed by the party responsible for processing.

c) Processing

Processing is any procedure or series of procedures related to personal data, such as collecting, capturing, organizing, ordering, storing, adapting or modifying, reading out, querying, usage, disclosure through submission, dissemination or any other form of provision, reconciliation or linking, restriction, delation or destruction done with or without the aid of automated procedures.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim to limit its future processing.

e) Profiling

Profiling is any type of automated processing of personal data that involves the use of such personal information to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to job performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts, or relocation of that natural person.

f) Pseudonymization

Pseudonymisation is the processing of personal data in such a way that personal data can no longer be assigned to a specific data subject without additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data is not assigned to an identified or identifiable natural person.

g) Responsible party or party responsible for processing

The responsible party or the party responsible for processing is the natural or legal person, public authority, body or entity that, alone or in collaboration with others, decides on the purposes and means of personal data processing. If the purposes and means of such processing are determined by Union law or the law of the Member States, the responsible party or the specific criteria for the designation of this party can be provided for under Union lor Member State law.

h) Order processor

An order processor is a natural or legal person, public authority, body or entity that processes personal data on behalf of the responsible party.

i) Recipient

A recipient is a natural or legal person, agency, body or other entity to whom personal data is disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular investigation mandate are not considered to be recipients.

j) Third parties

A third party is a natural or legal person, public authority, body or entity other than the data subject, the responsible party, the order processor and the persons authorized to process the personal data under the direct responsibility of the responsible party or processor.

k) Consent

Consent is any expression of will voluntarily and unequivocally made by the data subject in an informed manner for the specific case in the form of a statement or other unambiguous confirmatory act expressing that the data subject consents to the processing of the personal data concerning him/her.

2. Name and address of the party responsible for processing

The responsible party within the meaning of the General Data Protection Regulation, other data protection laws valid in the Member States of the European Union and other provisions with a data protection character:

Winweb Informationstechnologie GmbH
Represented by the Managing Director Willi von Berg
Am Wiesenhang, 8
52457 Aldenhoven
Deutschland
Tel.: +492464909910
E-Mail: info@winweb.de
Website: www.winweb.de

Data protection officer

Fachanwalt für IT-Recht Jens Ferner
Carl-Zeiss-Str. 5
52477 Alsdorf
Tel.: 02404 92100
jf@kanzlei-ferner.de

3. Cookies

The websites of Winweb Informationstechnologie GmbH use cookies. Cookies are text files that are stored and saved on a computer system via an Internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string through which websites and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited websites and servers to distinguish the individual's browser from other Internet browsers that contain other cookies. A particular Internet browser can be recognized and identified by the unique cookie ID.

By using cookies, Winweb Informationstechnologie GmbH can provide users of this website with more user-friendly services that would not be possible without the setting of cookies.

Using cookies, the information and offers on our website can be optimized for the particular user. As already mentioned, cookies allow us to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies need not reenter their access information every time they visit the website, as this is done by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart using a cookie.

The data subject can prevent the setting of cookies through our website at any time by means of a corresponding setting of the Internet browser used and thus permanently prevent the setting of cookies. Furthermore, any cookies already set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

4. Collection of general data and information

The website of Winweb Informationstechnologie GmbH collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the log files of the server. The following can be collected: (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-web pages which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol (IP) address, (7) the Internet service provider of the accessing system and (8) other similar data and information used for prevention in the event of attacks on our information technology systems.

When using this general data and information, Winweb Informationstechnologie GmbH draws no conclusions about the data subject. Instead, this information is required in order to (1) correctly deliver the contents of our website, (2) optimize the content of our website and the advertising, (3) ensure the continued functioning of our information technology systems and the technology of our website, and ( 4) provide law enforcement authorities with the necessary information for prosecution in case of a cyberattack. This anonymously collected data and information is evaluated by Winweb Informationstechnologie GmbH for statistical purposes on the one hand, and on the other hand, with the aim of increasing privacy and data security in our company to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

5. Contact options via the website

Due to legal regulations, the website of Winweb Informationstechnologie GmbH contains information that enables quick electronic contact with our company as well as direct communication with us, which also includes a general address of so-called electronic mail (e-mail address). If a data subject contacts the party responsible for processing by e-mail or through a contact form, the personal data provided by the data subject will be automatically saved. Such personal data provided on a voluntary basis by a data subject to the party responsible for processing is stored for the purposes of processing or contacting the data subject. This personal data is not disclosed to third parties.

6. Subscribe to comments in the blog on the website

The comments made on the blog of Winweb Informationstechnologie GmbH can in general be subscribed to by third parties. In particular, there is the option for a commentator to subscribe to the comments following his/her comment on a particular blog post.

If a data subject decides to subscribe to the option to comment, the party responsible for processing will send an automatic confirmation e-mail to double-check whether the owner of the specified e-mail address has actually decided on this option. The option to subscribe to comments can be canceled at any time.

7. Routine deletion and blocking of personal data

The party responsible for processing shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of the storage or if this was intended by the European directive and regulatory authority or in the laws or regulations of another legislature to which the party responsible for processing is subject.

If the storage purpose is eliminated or if a storage period prescribed by the European directive and regulatory authority or any other relevant legislature expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

8. Rights of the data subject
a) Right to confirmation

Each data subject has the right, as granted by the European directive and regulatory authority, to require the party responsible for processing to confirm whether personal data relating to him / her is being processed. If a data subject wishes to exercise this right of confirmation, they can contact an employee of the party responsible for processing at any time.

b) Right to information

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to obtain information free of charge concerning the personal data stored about him/her and a copy of that information from the party responsible for processing at any time. In addition, the European directive and regulatory authority must provide the data subject with the following information:

Furthermore, the data subject has a right of information as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, then the data subject also has the right to obtain information about the appropriate guarantees in connection with the transfer.

If a data subject wishes to exercise this right of information, they can contact an employee of the party responsible for processing at any time.

The purposes of processing

The categories of personal data being processed

The recipients or categories of recipients to whom the personal data has been disclosed or is still being disclosed, in particular to recipients in third countries or in international organizations

If possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration

The existence of a right to rectification or deletion of the personal data concerning the data subject, or to the limitation of processing by the responsible party or a right to object to such processing

The existence of a right of appeal to a supervisory authority

If the personal data is not collected from the data subject: all available information about the origin of the data

The existence of automated decision-making including profiling in accordance with article 22, para. 1 and 4 of the GDPR and - at least in these cases - meaningful information about the logic involved and the scope and intended impact of such processing on the data subject

c) Right to rectification

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to demand the immediate rectification of incorrect personal data concerning him/her. Furthermore, the data subject has the right to request the completion of incomplete personal data, also by means of a supplementary declaration, taking into account the purposes of the processing.

If a data subject wishes to exercise this right of rectification, they can contact an employee of the party responsible for processing at any time.

d) Right to deletion (right to be forgotten)

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to require the responsible party to immediately delete the personal data concerning the data subject, provided that one of the following reasons is satisfied and the processing is not required:

If one of the above-mentioned reasons exists and a data subject wishes to initiate the deletion of personal data stored by Winweb Informationstechnologie GmbH, he/she may at any time contact an employee of the party responsible for processing. The employee of Winweb Informationstechnologie GmbH will arrange that the deletion request be fulfilled immediately.

If the personal data was made public by Winweb Informationstechnologie GmbH and our company is responsible for the deletion of personal data in accordance with Art. 17 para. 1 GDPR, Winweb Informationstechnologie GmbH, taking into account the available technology and the implementation costs, takes appropriate measures, including technical action, to notify other parties responsible for data processing who process the published personal data that the data subject has requested that these other parties responsible for data processing delete all links to such personal data or copies or replications of such personal data, unless such processing is necessary. The employee of Winweb Informationstechnologie GmbH will arrange everything necessary in individual cases.

e) Right to restriction of processing

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to require the responsible party to restrict the processing if one of the following conditions applies:

If one of the above-mentioned conditions exists and a data subject wishes to request the restriction of personal data stored by Winweb Informationstechnologie GmbH, he/she may at any time contact an employee of the party responsible for processing. The employee of Winweb Informationstechnologie GmbH will arrange the restriction of processing.

The accuracy of the personal data is contested by the data subject, and for a period of time that enables the responsible party to verify the accuracy of the personal data.

The processing is unlawful, the data subject rejects the deletion of personal data and instead requests the restriction of the use of personal data.

The responsible party no longer needs the personal data for processing purposes, but the data subject needs them to assert, exercise or defend legal claims.

The data subject has filed an objection to processing according to Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate reasons of the responsible party outweigh those of the data subject.

f) Right to data transferability

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to receive the personal data concerning the data subject provided to the responsible party by the data subject in a structured, common and machine-readable format. The person also has the right to transfer this data to another responsible party without hindrance by the responsible party to whom the personal data has been provided, provided that the processing is carried out with the consent of Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR or is based on a contract according to Art. 6 para. 1 letter b GDPR and processing is done by automated means, provided the processing is not necessary for the performance of a task in the public interest or in the exercise of public authority delegated to the responsible party.

Furthermore, in exercising his/her right to data transferability in accordance with Art. 20 para. 1 GDPR, the data subject has the right to effect that the personal data is transmitted directly from one responsible party to another responsible party, as far as this is technically feasible and if this does not affect the rights and freedoms of other persons.

In order to assert the right of data transferability, the data subject can contact an employee of Winweb Informationstechnologie GmbH at any time.

g) Right to objection

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, for reasons arising out of his/her particular situation, to file an objection to the processing of personal data relating to him/her based on Art. 6 para. 1 letter e or f of the GDPR. This also applies to profiling based on these provisions.

Winweb Informationstechnologie GmbH no longer processes personal data in the event of an objection, unless we can prove compelling reasons for processing which are worthy of protection which outweigh the interests, rights and freedoms of the data subject, or processing serves the purpose of asserting, exercising or defending legal claims.

If Winweb Informationstechnologie GmbH processes personal data in order to do direct advertising, the data subject has the right to object to the processing of personal data for the purpose of such advertising at any time. This also applies to profiling, provided it is associated with such direct advertisement. If the data subject objects to Winweb Informationstechnologie GmbH processing for direct advertising purposes, Winweb Informationstechnologie GmbH will no longer process the personal data for these purposes.

In addition, the data subject has the right, for reasons arising from his/her particular situation, to file an objection to the processing of personal data relating to him/her which is carried out by Winweb Informationstechnologie GmbH for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 of the GDPR, unless such processing is necessary to fulfill a task of public interest.

In order to exercise the right to objection, the data subject can directly contact any employee of Winweb Informationstechnologie GmbH or another employee. In addition, the data subject, in the context of the use of services of the information society, notwithstanding directive 2002/58/EC, is entitled to exercise his/her right of objection by means of automated procedures for which technical specifications are used.

h) Automated decisions in individual cases including profiling

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, not to be subject to a decision based solely on automated processing, including profiling, which has a legal effect on the person or, in a similar manner, significantly affects the person, provided the decision is not (1) necessary for the conclusion or performance of a contract between the data subject and the responsible party, or (2) permitted by Union or Member State legislation to which the responsible party is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms and the legitimate interests of the data subject, or (3) made with the express consent of the data subject.

If the decision (1) is required for the conclusion or performance of a contract between the data subject and the responsible party or (2) is made with the express consent of the data subject, Winweb Informationstechnologie GmbH shall take appropriate measures to safeguard the rights and freedoms and the legitimate interests of the data subject, including at least the right to obtain the intervention of a person on the part of the responsible party, to express his/her own position and to contest the decision.

If the data subject wishes to assert their rights regarding automated decisions, they may, at any time, contact an employee of the party responsible for processing.

i) Right to revokation of data protection consent

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time.

If the data subject wishes to assert their right to withdraw consent, they may, at any time, contact an employee of the of the party responsibel for processing.

9. Data protection in applications and in the application process

The party responsible for processing collects and processes the personal data of applicants for the purpose of processing applications. Processing can also be done electronically. This is the case in particular if an applicant submits respective application documents to the responsible party by electronic means, for example by e-mail or via a web form available on the website. If the responsible party concludes a contract of employment with an applicant, the data transmitted will be stored for the purposes of the employment relationship in accordance with the law. If no employment contract is concluded with the candidate by the party responsible for processing, the application documents will be automatically deleted two months after announcement of the rejection decision, provided that deletion does not contradict any other legitimate interests of the party responsible for processing. Other legitimate interests in this sense, for example, would be a burden of proof in proceedings under the General Equal Treatment Act (AGG).

10. Use of offers or contents of third parties

As part of our website offer, based on our legitimate interests (in particular the interest in optimization and the economical operation of our online offer, section 6 para. 1 lit. f. GDPR), content offers from third parties are used to integrate their content and services, such as maps or fonts. For this to be possible, it is imperative that these third parties receive the IP address of the respective user of our website. Without the transmission of the IP address, it is not possible to make content available to the respective user, so this is a required piece of data.

Please note that the following services are provided by third parties: by visiting the website, the respective service receives the information that you have accessed the corresponding subpage of our website. In addition, the usage data mentioned above in this statement will be transmitted. This is done regardless of whether this service provides a user account that you are logged in to, or if there is no user account. If you are logged in to this service, your data will be assigned directly to your account. If you do not want to associate your profile with this service, you must log out there is any doubt. The service in question stores your data as usage profiles and is likely to use them for advertising purposes, market research and / or tailoring its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide appropriate advertising and to inform other users of the social network about their activities on our website. You have a right to object to the formation of these user profiles, whereby you must contact the relevant service in order to exercise it.

We use third party content:

11. Legal basis of processing

Art. 6 I lit. a GDPR is the legal basis of our company for processing operations in which we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or return service, processing shall be based on Art. 6 I lit. b GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case if, for example, a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then processing would be based on Art. 6 I lit. d GDPR. Finally, processing operations could be based on be Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the above legal bases are based on this legal basis if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the data subject prevail. Such processing operations are permitted in particular because they have been specifically mentioned by the European legislature. In that regard, it was decided that a legitimate interest can be assumed if the data subject is a customer of the responsible party (recital 47, sentence 2, GDPR).

12. Legitimate interests in processing pursued by the reponsible party or a third party

If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is in conducting our business for the benefit of all of our employees and our shareholders.

13. Duration for which the personal data is stored

The criterion for the duration of storage of personal data is the respective statutory retention period. After the deadline has expired, the corresponding data will be routinely deleted if it is no longer required to fulfill the contract or to initiate a contract.

14. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision

We point out that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual regulations (e.g. information about the contracting party). It may sometimes be necessary for conclusion of contract that a data subject provide us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal data when our company concludes a contract with him/her. Failure to provide the personal data would mean that the contract with the person concerned could not be concluded. Prior to any personal data being provided by the data subject, the data subject must contact one of our employees. On a case-by-case basis, our employee will inform the data subject whether the provision of the personal data is required by law or required for the conclusion of the contract, whether there is an obligation to provide the personal data, and what would result from the failure to provide the personal data.

15. Existence of automated decision-making

As a conscientious and responsible company, we refrain from automatic decision-making or profiling.

This privacy policy was created by the privacy statement generator of the DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as Kempten external data protection officer in cooperation with lawyer for IT and data protection law Christian Solmecke.